Administrative Assistant
light hause llc light hause llc Carlsbad, CA Carlsbad, CA Part-time Full-time Contract Internship Part-time Full-time Contract Internship $20.
17 - $23.
09 an hour $20.
17 - $23.
09 an hour 1 day ago 1 day ago 1 day ago Administrative Assistant Dear job seekers, We are currently seeking a reliable, trustworthy, and efficient personal assistant to support our CEO who manages three diverse businesses alongside a busy personal life.
This role requires exceptional organizational skills, the ability to multitask, and a proactive mindset.
Responsibilities:
1.
Provide comprehensive administrative support to the CEO, including managing schedules, arranging meetings, and coordinating travel itineraries.
2.
Assist with various personal tasks, such as organizing personal events, managing personal finances, and handling personal correspondence.
3.
Conduct thorough research on various projects, businesses, and industry trends as directed by the CEO.
4.
Prepare well-structured reports, presentations, and documents, ensuring accuracy and attention to detail.
5.
Maintain confidentiality and handle sensitive information with the utmost professionalism.
6.
Prioritize and delegate tasks, allowing for effective time management in a fast-paced environment.
Requirements:
1.
Proven experience as a personal assistant or in a similar role is highly advantageous.
2.
Excellent organizational and multitasking skills, capable of managing multiple projects simultaneously.
3.
Strong communication and interpersonal skills, ensuring effective collaboration with internal and external stakeholders.
4.
Proficiency in Microsoft Office Suite and familiarity with project management tools.
5.
Trustworthy and discreet, maintaining a high level of confidentiality with sensitive information.
6.
Flexibility and adaptability to accommodate occasional overtime or work on weekends.
We offer a supportive and collaborative work environment, providing growth opportunities and exposure to multiple industries.
This is a oart time position, with the opportunity to turn into full time.
The personal assistant must be a local candidate, based in close proximity to our CEO's location.
If you believe you possess the necessary skills and experience, along with a strong work ethic and attention to detail, we encourage you to apply for this exciting opportunity.
Please submit your resume, along with a brief cover letter.
Only shortlisted candidates will be contacted for further evaluation.
We appreciate your interest in joining our team and look forward to meeting potential candidates who share our commitment to excellence.
Sincerely, Jade Responsibilities Provide support to employees and customers Assist in daily office needs Act as the point of contact for customers/employees Manage our company's general administrative activities Act as the point of contact for customers/employees Handle requests from visitors, like insurance cards, copying services etc.
Act as the point of contact for customers/employees Answer phone calls, take messages etc.
Make outgoing mailings etc.
Provide general information to customers/employees about our dental practice and dental procedures Develop an understanding of workplace dynamics Checkup on filing systems, like records, photos etc.
etc.
Assist with bookkeeping procedures, like invoicing etc.
Develop an understanding of our patients' needs and goals (e.
g.
treatment plans) Take photos when necessary, like during treatment or during dental procedures etc.
Job Types:
Full-time, Part-time, Contract, Internship Pay:
$20.
17 - $23.
09 per hour Supplemental pay types:
Bonus pay Tips Ability to commute/relocate:
Carlsbad, CA 92008:
Reliably commute or planning to relocate before starting work (Required)
Experience:
Customer service:
1 year (Preferred) Work Location:
Hybrid remote in Carlsbad, CA 92008.
Estimated Salary: $20 to $28 per hour based on qualifications.
17 - $23.
09 an hour $20.
17 - $23.
09 an hour 1 day ago 1 day ago 1 day ago Administrative Assistant Dear job seekers, We are currently seeking a reliable, trustworthy, and efficient personal assistant to support our CEO who manages three diverse businesses alongside a busy personal life.
This role requires exceptional organizational skills, the ability to multitask, and a proactive mindset.
Responsibilities:
1.
Provide comprehensive administrative support to the CEO, including managing schedules, arranging meetings, and coordinating travel itineraries.
2.
Assist with various personal tasks, such as organizing personal events, managing personal finances, and handling personal correspondence.
3.
Conduct thorough research on various projects, businesses, and industry trends as directed by the CEO.
4.
Prepare well-structured reports, presentations, and documents, ensuring accuracy and attention to detail.
5.
Maintain confidentiality and handle sensitive information with the utmost professionalism.
6.
Prioritize and delegate tasks, allowing for effective time management in a fast-paced environment.
Requirements:
1.
Proven experience as a personal assistant or in a similar role is highly advantageous.
2.
Excellent organizational and multitasking skills, capable of managing multiple projects simultaneously.
3.
Strong communication and interpersonal skills, ensuring effective collaboration with internal and external stakeholders.
4.
Proficiency in Microsoft Office Suite and familiarity with project management tools.
5.
Trustworthy and discreet, maintaining a high level of confidentiality with sensitive information.
6.
Flexibility and adaptability to accommodate occasional overtime or work on weekends.
We offer a supportive and collaborative work environment, providing growth opportunities and exposure to multiple industries.
This is a oart time position, with the opportunity to turn into full time.
The personal assistant must be a local candidate, based in close proximity to our CEO's location.
If you believe you possess the necessary skills and experience, along with a strong work ethic and attention to detail, we encourage you to apply for this exciting opportunity.
Please submit your resume, along with a brief cover letter.
Only shortlisted candidates will be contacted for further evaluation.
We appreciate your interest in joining our team and look forward to meeting potential candidates who share our commitment to excellence.
Sincerely, Jade Responsibilities Provide support to employees and customers Assist in daily office needs Act as the point of contact for customers/employees Manage our company's general administrative activities Act as the point of contact for customers/employees Handle requests from visitors, like insurance cards, copying services etc.
Act as the point of contact for customers/employees Answer phone calls, take messages etc.
Make outgoing mailings etc.
Provide general information to customers/employees about our dental practice and dental procedures Develop an understanding of workplace dynamics Checkup on filing systems, like records, photos etc.
etc.
Assist with bookkeeping procedures, like invoicing etc.
Develop an understanding of our patients' needs and goals (e.
g.
treatment plans) Take photos when necessary, like during treatment or during dental procedures etc.
Job Types:
Full-time, Part-time, Contract, Internship Pay:
$20.
17 - $23.
09 per hour Supplemental pay types:
Bonus pay Tips Ability to commute/relocate:
Carlsbad, CA 92008:
Reliably commute or planning to relocate before starting work (Required)
Experience:
Customer service:
1 year (Preferred) Work Location:
Hybrid remote in Carlsbad, CA 92008.
Estimated Salary: $20 to $28 per hour based on qualifications.
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