Executive Assistant/Project Manager
Insight Global Insight Global Carlsbad, CA Carlsbad, CA Full-time Full-time $80,000 - $90,000 a year $80,000 - $90,000 a year 17 hours ago 17 hours ago 17 hours ago Desired Skills and Experience - Candidate sits locally and is willing to work onsite in Carlsbad, CA (north of San Diego) - 2
years' experience supporting senior executives in a project management / executive assistant capacity - Professional experience coming from a mid to large size company with a matrixed reporting structure - Highly tech savvy and proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) Plusses - Experience with Smartsheet - reporting and inputting spreadsheets - BS degree in a related field with a preference for higher education (MBA) - BS and experience is more important - Professional experience handling contracts and working with procurement - Working knowledge of Coupa (invoicing) and/or Conga (contracts) software - Experience coming from the biotech / pharmaceutical space Day-to-Day An employer in the bio-pharmaceutical industry is looking for an Executive Assistant & Project Manager to join their Medical Affairs team.
This person will need to be local, as he/she will sit onsite in Carlsbad, CA five days per week.
The Executive Assistant & Project Manager's responsibilities will be comprised of roughly 60% Executive Assistant and 40% Project Management responsibilities within a larger, matrix structured organization.
He/She will report to VP Medical Affairs and will be a key member of the executive team ensuring demanding schedules, conflicting priorities, and communications are managed effectively.
He/She will also support key functions other than medical affairs including in-line marketing, market analytics, and omni-channel.
The role will also organize and streamline operations to ensure optimal effectiveness, working closely with an experienced and tightknit biopharmaceutical team.
The Executive Assistant & Project Manager's responsibilities will include, but are not limited to:
- Manage projects and conduct research to support projects and/or provide background for executive decision-making - Prepare and submit legal document requests and purchase requisitions through Coupa (invoicing) and Conga (contracts) software - Assist with finance support including MSAs, SOWs, invoicing, and budgeting - Assist the executive team with daily schedule and duties, to include managing business calendars, commitments, and travel arrangements (planning itineraries, developing agendas, meeting materials and reporting expenses etc.
) - Schedule and co-ordinate complex meetings.
This includes but is not limited to, attendee communications, venue management/coordination, audio/video set-up and management as needed, catering, accommodation, and material preparation - Support group and leadership meetings by taking minutes and writing them up subsequently - Maintain up to date filing and database systems, and look for ways to improve current systems - Act as the point of contact between the executives and internal or external colleagues by proactively managing communication (emails, phone calls, necessary follow-up); screen telephone or email enquiries, communicate messages, redirect calls and respond to urgent enquiries from internal/external stakeholders over multiple time zones - MUCH MORE! SCHEDULE:
- Standard shift - Monday through Friday COMPANY/POSITION HIGHLIGHTS:
- The Medical Affairs group and all commercial operations are growing very rapidly, as this employer is bringing all commercial operations internal.
This is an extremely exciting time to join! - This employer has an extremely competitive benefits package should you be offered a full time position! - This employer not only has several drugs on the market, but they have an impressive pipeline of drugs in early and late clinical phases (visible on their website) - This employer is a Fit Co, taking drugs from phase III to commercialization - this implies there are long-term stock benefits - They focus on Research and have large internal patient advocacy - very patient driven/focused - This company typically offers stock options and an annual merit increase This employer is driving a company-wide initiative to bring all commercial functions in-house, including Medical Affairs.
This is an opportunity to have high impact and earn a long term career opportunity within a culture that supports growth and employee satisfaction! DON'T MISS OUT! Job Type:
Full-time Pay:
$80,000.
00 - $90,000.
00 per year
Benefits:
401(k) Dental insurance Health insurance Paid time off Vision insurance Schedule:
8 hour shift Monday to Friday Ability to commute/relocate:
Carlsbad, CA:
Reliably commute or planning to relocate before starting work (Required) Education:
High school or equivalent (Required)
Experience:
Microsoft office suite:
2 years (Required) executive assistant:
2 years (Required) project management:
1 year (Required) Contracts:
1 year (Required) Financial concepts:
1 year (Preferred) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
years' experience supporting senior executives in a project management / executive assistant capacity - Professional experience coming from a mid to large size company with a matrixed reporting structure - Highly tech savvy and proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) Plusses - Experience with Smartsheet - reporting and inputting spreadsheets - BS degree in a related field with a preference for higher education (MBA) - BS and experience is more important - Professional experience handling contracts and working with procurement - Working knowledge of Coupa (invoicing) and/or Conga (contracts) software - Experience coming from the biotech / pharmaceutical space Day-to-Day An employer in the bio-pharmaceutical industry is looking for an Executive Assistant & Project Manager to join their Medical Affairs team.
This person will need to be local, as he/she will sit onsite in Carlsbad, CA five days per week.
The Executive Assistant & Project Manager's responsibilities will be comprised of roughly 60% Executive Assistant and 40% Project Management responsibilities within a larger, matrix structured organization.
He/She will report to VP Medical Affairs and will be a key member of the executive team ensuring demanding schedules, conflicting priorities, and communications are managed effectively.
He/She will also support key functions other than medical affairs including in-line marketing, market analytics, and omni-channel.
The role will also organize and streamline operations to ensure optimal effectiveness, working closely with an experienced and tightknit biopharmaceutical team.
The Executive Assistant & Project Manager's responsibilities will include, but are not limited to:
- Manage projects and conduct research to support projects and/or provide background for executive decision-making - Prepare and submit legal document requests and purchase requisitions through Coupa (invoicing) and Conga (contracts) software - Assist with finance support including MSAs, SOWs, invoicing, and budgeting - Assist the executive team with daily schedule and duties, to include managing business calendars, commitments, and travel arrangements (planning itineraries, developing agendas, meeting materials and reporting expenses etc.
) - Schedule and co-ordinate complex meetings.
This includes but is not limited to, attendee communications, venue management/coordination, audio/video set-up and management as needed, catering, accommodation, and material preparation - Support group and leadership meetings by taking minutes and writing them up subsequently - Maintain up to date filing and database systems, and look for ways to improve current systems - Act as the point of contact between the executives and internal or external colleagues by proactively managing communication (emails, phone calls, necessary follow-up); screen telephone or email enquiries, communicate messages, redirect calls and respond to urgent enquiries from internal/external stakeholders over multiple time zones - MUCH MORE! SCHEDULE:
- Standard shift - Monday through Friday COMPANY/POSITION HIGHLIGHTS:
- The Medical Affairs group and all commercial operations are growing very rapidly, as this employer is bringing all commercial operations internal.
This is an extremely exciting time to join! - This employer has an extremely competitive benefits package should you be offered a full time position! - This employer not only has several drugs on the market, but they have an impressive pipeline of drugs in early and late clinical phases (visible on their website) - This employer is a Fit Co, taking drugs from phase III to commercialization - this implies there are long-term stock benefits - They focus on Research and have large internal patient advocacy - very patient driven/focused - This company typically offers stock options and an annual merit increase This employer is driving a company-wide initiative to bring all commercial functions in-house, including Medical Affairs.
This is an opportunity to have high impact and earn a long term career opportunity within a culture that supports growth and employee satisfaction! DON'T MISS OUT! Job Type:
Full-time Pay:
$80,000.
00 - $90,000.
00 per year
Benefits:
401(k) Dental insurance Health insurance Paid time off Vision insurance Schedule:
8 hour shift Monday to Friday Ability to commute/relocate:
Carlsbad, CA:
Reliably commute or planning to relocate before starting work (Required) Education:
High school or equivalent (Required)
Experience:
Microsoft office suite:
2 years (Required) executive assistant:
2 years (Required) project management:
1 year (Required) Contracts:
1 year (Required) Financial concepts:
1 year (Preferred) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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