Assistant General Manager | HOA Community
Confidential Company Confidential Company Carlsbad, CA Carlsbad, CA Full-time Full-time $61,000 - $66,000 a year $61,000 - $66,000 a year We have an excellent opportunity for an Assistant General Manager position for an onsite community located in the Northern San Diego area.
We are a well-established HOA management company based in California.
The Assistant General Manager provides comprehensive support to the General Manager onsite with the daily operations including administrative and management of the Homeowners Association.
This position will work regularly with the Association's Board of Directors, Committee Members, Residents, Vendors, and Corporate staff.
Benefits Competitive pay Career growth and training and development opportunities Mileage reimbursement Cell Phone stipend Excellent Medical, Dental, Vision and Life insurance Flexible Spending Account Basic Life/AD&D insurance Short Term Disability Plan 401(k) Retirement plan with company match Paid Time Off (PTO) Paid Holidays - 11 Duties & Responsibilities Provides exceptional customer service and problem resolution via phone and face-to-face interaction with board members, committee members, and residents.
Promptly responds to customer service requests and arranges for appropriate corrective action.
Coordinates and executes annual membership elections information, processing returned ballots, verifying owner information, preparing ballots for delegates with vote totals by district and preparing all documents associated with annual meeting.
Assembles and executes annual audits and budgets to the membership.
Maintains annual calendar with all meeting dates and important association events.
Attends board meetings and transcribes minutes from meetings as instructed by General Manager.
Prepares conference room for board and committee meetings.
Provides office support by maintaining calendars, appointments, composing correspondence, and maintaining database information.
Maintains association office files, notebooks, minute books and electronic files (WebAxis).
Works with vendors to provide direction and solicit bids.
Assists in coordination with the association's social events and its vendors.
Maintains RV lot leases, records, and completes monthly report.
Processes architectural applications and holds monthly meetings with the architectural review committee.
Provides thorough assistance in inspections of onsite property and executes violation letters at the General Manager's request.
Prepares correspondence as required.
Reviews and distributes mail daily.
Oversees maintenance and administration of telephones and office equipment/supplies.
Any additional job duties as assigned by General Manager.
Required Qualifications Must have a valid Driver's License and maintain clean MVR.
Knowledge of Homeowner Association CC&R's, bylaws and contracts and the ability to read, understand, and implement said guidelines.
Excellent oral and written communication and listening skills.
Ability to gather, analyze, evaluate facts, to prepare/present concise oral and written reports.
Must be dependable and produce quality work.
Strong interpersonal skills and problem-solving skills.
Proven organizational and time management skills.
Strong knowledge of MS Office, including Word, Excel, PowerPoint, and Outlook.
Must be able to work extended hours or overtime as needed.
Education and/or Experience 3 or more years of experience supporting General Manager or in a similar role in the HOA industry required.
High School Diploma or GED required.
Bachelor's Degree preferred.
Work Environment The work environment characteristics described here are representative of those and team member encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.
Typical office environment with low level noise exposure.
Ability to sit, stand, and operate business equipment.
Reasonable accommodation will be provided for qualified individuals with disabilities and disabled veterans in job application procedures.
We are an equal opportunity employer.
All applicants will be subject to a Background Check.
Job Type:
Full-time Pay:
$61,000.
00 - $66,000.
00 per year
Benefits:
401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Health savings account Life insurance Paid time off Vision insurance Experience level:
3 years 4 years Schedule:
8 hour shift Evenings as needed Monday to Friday Overtime Ability to commute/relocate:
Carlsbad, CA:
Reliably commute or planning to relocate before starting work (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
We are a well-established HOA management company based in California.
The Assistant General Manager provides comprehensive support to the General Manager onsite with the daily operations including administrative and management of the Homeowners Association.
This position will work regularly with the Association's Board of Directors, Committee Members, Residents, Vendors, and Corporate staff.
Benefits Competitive pay Career growth and training and development opportunities Mileage reimbursement Cell Phone stipend Excellent Medical, Dental, Vision and Life insurance Flexible Spending Account Basic Life/AD&D insurance Short Term Disability Plan 401(k) Retirement plan with company match Paid Time Off (PTO) Paid Holidays - 11 Duties & Responsibilities Provides exceptional customer service and problem resolution via phone and face-to-face interaction with board members, committee members, and residents.
Promptly responds to customer service requests and arranges for appropriate corrective action.
Coordinates and executes annual membership elections information, processing returned ballots, verifying owner information, preparing ballots for delegates with vote totals by district and preparing all documents associated with annual meeting.
Assembles and executes annual audits and budgets to the membership.
Maintains annual calendar with all meeting dates and important association events.
Attends board meetings and transcribes minutes from meetings as instructed by General Manager.
Prepares conference room for board and committee meetings.
Provides office support by maintaining calendars, appointments, composing correspondence, and maintaining database information.
Maintains association office files, notebooks, minute books and electronic files (WebAxis).
Works with vendors to provide direction and solicit bids.
Assists in coordination with the association's social events and its vendors.
Maintains RV lot leases, records, and completes monthly report.
Processes architectural applications and holds monthly meetings with the architectural review committee.
Provides thorough assistance in inspections of onsite property and executes violation letters at the General Manager's request.
Prepares correspondence as required.
Reviews and distributes mail daily.
Oversees maintenance and administration of telephones and office equipment/supplies.
Any additional job duties as assigned by General Manager.
Required Qualifications Must have a valid Driver's License and maintain clean MVR.
Knowledge of Homeowner Association CC&R's, bylaws and contracts and the ability to read, understand, and implement said guidelines.
Excellent oral and written communication and listening skills.
Ability to gather, analyze, evaluate facts, to prepare/present concise oral and written reports.
Must be dependable and produce quality work.
Strong interpersonal skills and problem-solving skills.
Proven organizational and time management skills.
Strong knowledge of MS Office, including Word, Excel, PowerPoint, and Outlook.
Must be able to work extended hours or overtime as needed.
Education and/or Experience 3 or more years of experience supporting General Manager or in a similar role in the HOA industry required.
High School Diploma or GED required.
Bachelor's Degree preferred.
Work Environment The work environment characteristics described here are representative of those and team member encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.
Typical office environment with low level noise exposure.
Ability to sit, stand, and operate business equipment.
Reasonable accommodation will be provided for qualified individuals with disabilities and disabled veterans in job application procedures.
We are an equal opportunity employer.
All applicants will be subject to a Background Check.
Job Type:
Full-time Pay:
$61,000.
00 - $66,000.
00 per year
Benefits:
401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Health savings account Life insurance Paid time off Vision insurance Experience level:
3 years 4 years Schedule:
8 hour shift Evenings as needed Monday to Friday Overtime Ability to commute/relocate:
Carlsbad, CA:
Reliably commute or planning to relocate before starting work (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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