Executive Assistant
3.
9 Carlsbad, CA Carlsbad, CA Full-time Full-time Estimated:
$61.
9K - $78.
4K a year Estimated:
$61.
9K - $78.
4K a year 3 days ago 3 days ago 3 days ago Purpose:
Provide a high level of administrative and office management support to the General Manager of adidas Golf and his senior leadership team to ensure efficient management and running of the function and office on a day-to-day level.
Key
Responsibilities:
Communicate effectively by telephone, in person, via e-mail, and as required to positively reflect the goals of adidas Golf and the best interests of the executives.
Manage the executive calendars, helping to prioritize meetings, appearances, and competing demands on executive availability.
Build & leverage cross-functional relationships to drive execution of internal projects, events & meetings, including (leadership meetings, town halls, team off-sites, DEI activations, new hire onboarding, PGA Show and Sales Meetings) Establish and perform practices that accurately maintain records/files and efficiently process information.
Support smooth departmental operation during executive(s)'s absence.
Maintain communication with executive(s) during periods of travel, prioritize communication, provide information, and facilitate or make timely decisions as knowledge permits.
Ensure effective communications are established and maintained between the executive(s) and adidas departments and facilities.
Perform research for special assignments and prepare PowerPoint or other presentations that reflect professionally the intent of the VP/GM for adidas Golf.
Plan meetings, including but not limited to, arrangements for facilities, catering, AV equipment, IT support, agendas, scheduling materials preparation and other related service.
Perform day-to-day administrative support services, meeting schedules and facilitation, travel arrangements, shipping, expense reports, and other services.
Coordinate and execute all travel arrangements for team members including flight and hotel booking, securing travel visas, car reservations and airport pick-up arrangements and immediately providing solutions to problems requiring knowledge of department policies and procedures Collect, sort and prioritize daily mail and correspondence for Executive(s); responding when appropriate.
Order and maintain supplies and equipment.
Code and route invoices for signature and timely payment.
Supporting office setups and moves within the Carlsbad Golf HQ.
Maintain vacation overview for Senior Leadership Team Ordering office supplies.
Administration of the shopping platform incl.
creation of shopping carts, placing orders, adding & maintaining materials and suppliers, control of orders, booking of incoming orders and preparation of invoice controlling.
If necessary, internal & external requests for quotations.
Key point of contact for information management (e.
g.
intranet), ensure content of the Golf Carlsbad intranet page and new hire onboarding guide is up to date.
Partner with the Facilities team to ensure that building operations and equipment are being monitored and addressed and working relationships are maintained with vendors, landlords and building maintenance.
Other duties as assigned.
Key Relationships:
VP/GM for adidas Golf Executives, Director and VIP's Knowledge Skills and Abilities:
Ability to work independently on projects and administration, applying appropriate administrative expertise and decision-making.
High level of service orientation in dealing with internal and external stakeholders/customers Ability to prioritize and execute multiple assignments in a fast-paced environment while working under tight deadlines Excellent computer skills, including but not limited to, MS Word, MS Excel, MS Outlook and MS Power Point.
Ability to make recommendations that effectively resolve problems by using judgment that is consistent with standards, practices, policies, procedures, regulation and state and federal law.
Ability to handle sensitive information with professionalism and confidentiality Excellent verbal and written communication skills Strong organizational and time management skills.
Requisite Education and Experience / Minimum
Qualifications:
Four-year College or University degree preferred Minimum three (3) plus years related senior level administrative experience Combination of education and experience may be substituted for degree AT ADIDAS WE HAVE A WINNING CULTURE.
BUT TO WIN, PHYSICAL POWER IS NOT ENOUGH.
JUST LIKE ATHLETES OUR EMPLOYEES NEED MENTAL STRENGTH IN THEIR GAME.
WE FOSTER THE ATHLETE'S MINDSET THROUGH A SET OF BEHAVIORS THAT WE WANT TO ENABLE AND DEVELOP IN OUR PEOPLE AND THAT ARE AT THE CORE OF OUR UNIQUE COMPANY CULTURE:
THIS IS HOW WE WIN WHILE PLAYING FAIR.
COURAGE:
Speak up when you see an opportunity; step up when you see a need.
.
OWNERSHIP:
Pick up the ball.
Be proactive, take responsibility and follow-through.
INNOVATION:
Elevate to win.
Be curious, test and learn new and better ways of doing things.
TEAMPLAY:
Win together.
Work collaboratively and cultivate a shared mindset.
INTEGRITY:
Play by the rules.
Hold yourself and others accountable to our company's standards.
RESPECT:
Value all players.
Display empathy, be inclusive and show dignity to all.
ADIDAS CELEBRATES DIVERSITY, SUPPORTS INCLUSIVENESS AND ENCOURAGES INDIVIDUAL EXPRESSION IN OUR WORKPLACE.
WE DO NOT TOLERATE THE HARASSMENT OR DISCRIMINATION TOWARD ANY OF OUR APPLICANTS OR EMPLOYEES.
WE ARE AN EQUAL OPPORTUNITY EMPLOYER.
JOB TITLE:
Executive Assistant BRAND:
adidas LOCATION:
Carlsbad TEAM:
Administrative STATE:
CA COUNTRY/REGION:
US CONTRACT TYPE:
Full time NUMBER:
504906 DATE:
Dec 1, 2023.
Estimated Salary: $20 to $28 per hour based on qualifications.
9 Carlsbad, CA Carlsbad, CA Full-time Full-time Estimated:
$61.
9K - $78.
4K a year Estimated:
$61.
9K - $78.
4K a year 3 days ago 3 days ago 3 days ago Purpose:
Provide a high level of administrative and office management support to the General Manager of adidas Golf and his senior leadership team to ensure efficient management and running of the function and office on a day-to-day level.
Key
Responsibilities:
Communicate effectively by telephone, in person, via e-mail, and as required to positively reflect the goals of adidas Golf and the best interests of the executives.
Manage the executive calendars, helping to prioritize meetings, appearances, and competing demands on executive availability.
Build & leverage cross-functional relationships to drive execution of internal projects, events & meetings, including (leadership meetings, town halls, team off-sites, DEI activations, new hire onboarding, PGA Show and Sales Meetings) Establish and perform practices that accurately maintain records/files and efficiently process information.
Support smooth departmental operation during executive(s)'s absence.
Maintain communication with executive(s) during periods of travel, prioritize communication, provide information, and facilitate or make timely decisions as knowledge permits.
Ensure effective communications are established and maintained between the executive(s) and adidas departments and facilities.
Perform research for special assignments and prepare PowerPoint or other presentations that reflect professionally the intent of the VP/GM for adidas Golf.
Plan meetings, including but not limited to, arrangements for facilities, catering, AV equipment, IT support, agendas, scheduling materials preparation and other related service.
Perform day-to-day administrative support services, meeting schedules and facilitation, travel arrangements, shipping, expense reports, and other services.
Coordinate and execute all travel arrangements for team members including flight and hotel booking, securing travel visas, car reservations and airport pick-up arrangements and immediately providing solutions to problems requiring knowledge of department policies and procedures Collect, sort and prioritize daily mail and correspondence for Executive(s); responding when appropriate.
Order and maintain supplies and equipment.
Code and route invoices for signature and timely payment.
Supporting office setups and moves within the Carlsbad Golf HQ.
Maintain vacation overview for Senior Leadership Team Ordering office supplies.
Administration of the shopping platform incl.
creation of shopping carts, placing orders, adding & maintaining materials and suppliers, control of orders, booking of incoming orders and preparation of invoice controlling.
If necessary, internal & external requests for quotations.
Key point of contact for information management (e.
g.
intranet), ensure content of the Golf Carlsbad intranet page and new hire onboarding guide is up to date.
Partner with the Facilities team to ensure that building operations and equipment are being monitored and addressed and working relationships are maintained with vendors, landlords and building maintenance.
Other duties as assigned.
Key Relationships:
VP/GM for adidas Golf Executives, Director and VIP's Knowledge Skills and Abilities:
Ability to work independently on projects and administration, applying appropriate administrative expertise and decision-making.
High level of service orientation in dealing with internal and external stakeholders/customers Ability to prioritize and execute multiple assignments in a fast-paced environment while working under tight deadlines Excellent computer skills, including but not limited to, MS Word, MS Excel, MS Outlook and MS Power Point.
Ability to make recommendations that effectively resolve problems by using judgment that is consistent with standards, practices, policies, procedures, regulation and state and federal law.
Ability to handle sensitive information with professionalism and confidentiality Excellent verbal and written communication skills Strong organizational and time management skills.
Requisite Education and Experience / Minimum
Qualifications:
Four-year College or University degree preferred Minimum three (3) plus years related senior level administrative experience Combination of education and experience may be substituted for degree AT ADIDAS WE HAVE A WINNING CULTURE.
BUT TO WIN, PHYSICAL POWER IS NOT ENOUGH.
JUST LIKE ATHLETES OUR EMPLOYEES NEED MENTAL STRENGTH IN THEIR GAME.
WE FOSTER THE ATHLETE'S MINDSET THROUGH A SET OF BEHAVIORS THAT WE WANT TO ENABLE AND DEVELOP IN OUR PEOPLE AND THAT ARE AT THE CORE OF OUR UNIQUE COMPANY CULTURE:
THIS IS HOW WE WIN WHILE PLAYING FAIR.
COURAGE:
Speak up when you see an opportunity; step up when you see a need.
.
OWNERSHIP:
Pick up the ball.
Be proactive, take responsibility and follow-through.
INNOVATION:
Elevate to win.
Be curious, test and learn new and better ways of doing things.
TEAMPLAY:
Win together.
Work collaboratively and cultivate a shared mindset.
INTEGRITY:
Play by the rules.
Hold yourself and others accountable to our company's standards.
RESPECT:
Value all players.
Display empathy, be inclusive and show dignity to all.
ADIDAS CELEBRATES DIVERSITY, SUPPORTS INCLUSIVENESS AND ENCOURAGES INDIVIDUAL EXPRESSION IN OUR WORKPLACE.
WE DO NOT TOLERATE THE HARASSMENT OR DISCRIMINATION TOWARD ANY OF OUR APPLICANTS OR EMPLOYEES.
WE ARE AN EQUAL OPPORTUNITY EMPLOYER.
JOB TITLE:
Executive Assistant BRAND:
adidas LOCATION:
Carlsbad TEAM:
Administrative STATE:
CA COUNTRY/REGION:
US CONTRACT TYPE:
Full time NUMBER:
504906 DATE:
Dec 1, 2023.
Estimated Salary: $20 to $28 per hour based on qualifications.
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