Executive Assistant
Pangea Biological Pangea Biological Carlsbad, CA Carlsbad, CA Part-time Full-time Part-time Full-time $26 - $32 an hour $26 - $32 an hour 2 days ago 2 days ago 2 days ago This position will report to the Chief Executive Officer (CEO) and support the Chief Financial Officer (CFO) while working closely with all team members, key partners, and contractors.
The ideal Executive Assistant will be detail-oriented, diplomatic, professional, maintain high confidentiality, and strive to ensure synergy between Pangea's leadership and the team.
You will excel in this position if you stay 5 steps ahead of the CEO, with solutions ready, while tracking and organizing all the administrative details and keeping the path for the CEO open to fully focus on running the company.
This is a hybrid position, hours and work schedule can be flexible, and may vary depending on company needs.
At times, there are high-priority deadlines based on company and client needs, requiring work outside typical days and hours.
This position will serve as a liaison to the other Pangea team members and teams; while organizing and coordinating executive outreach efforts and overseeing special projects.
The Executive Assistant will perform administrative duties in a fast-paced environment and use intentional thinking to anticipate and resolve challenges.
RESPONSIBILITIES Performing tasks that facilitate effective daily support of the executive team and team members Monitoring, filtering, and managing the executive team's email system while keeping the inboxes organized and flagged for high-priority items and reminders Proactively managing calendars and meetings Organizing, formatting, and updating SOPs and checklists including how to' guides, business files, and partner/client/contact lists Planning and coordinating meetings while considering logistical and budget requirements Assisting with prioritization and coordination of internal meetings and commitments Communicating with suppliers, vendors, and clients on the behalf of the executive team Creating, uploading, and executing online team surveys and monitoring activity and metrics Prioritizing multiple responsibilities simultaneously and daily, and following up on issues quickly Preparing internal and external correspondence and agendas Be a strategic thinker to anticipate and resolve challenges Reviewing social media calendar for on time communications and following up on action items Taking meeting minutes and transcribing presentations Preparing daily, weekly, monthly, and quarterly updates the leadership team Personal tasks, as requested Note:
This job description is intended to provide a general overview of the position.
It is not an exhaustive list of all responsibilities, qualifications, or skills required for the role.
Job Types:
Full-time, Part-time Pay:
$26.
00 - $32.
00 per hour Expected hours:
20 - 40 per week
Benefits:
401(k) 401(k) matching Dental insurance Employee assistance program Flexible schedule Flexible spending account Health insurance Health savings account Life insurance Paid time off Professional development assistance Referral program Vision insurance Schedule:
Monday to Friday Ability to Commute:
Carlsbad, CA 92011 (Preferred) Willingness to travel:
25% (Preferred) Work Location:
Hybrid remote in Carlsbad, CA 92011.
Estimated Salary: $20 to $28 per hour based on qualifications.
The ideal Executive Assistant will be detail-oriented, diplomatic, professional, maintain high confidentiality, and strive to ensure synergy between Pangea's leadership and the team.
You will excel in this position if you stay 5 steps ahead of the CEO, with solutions ready, while tracking and organizing all the administrative details and keeping the path for the CEO open to fully focus on running the company.
This is a hybrid position, hours and work schedule can be flexible, and may vary depending on company needs.
At times, there are high-priority deadlines based on company and client needs, requiring work outside typical days and hours.
This position will serve as a liaison to the other Pangea team members and teams; while organizing and coordinating executive outreach efforts and overseeing special projects.
The Executive Assistant will perform administrative duties in a fast-paced environment and use intentional thinking to anticipate and resolve challenges.
RESPONSIBILITIES Performing tasks that facilitate effective daily support of the executive team and team members Monitoring, filtering, and managing the executive team's email system while keeping the inboxes organized and flagged for high-priority items and reminders Proactively managing calendars and meetings Organizing, formatting, and updating SOPs and checklists including how to' guides, business files, and partner/client/contact lists Planning and coordinating meetings while considering logistical and budget requirements Assisting with prioritization and coordination of internal meetings and commitments Communicating with suppliers, vendors, and clients on the behalf of the executive team Creating, uploading, and executing online team surveys and monitoring activity and metrics Prioritizing multiple responsibilities simultaneously and daily, and following up on issues quickly Preparing internal and external correspondence and agendas Be a strategic thinker to anticipate and resolve challenges Reviewing social media calendar for on time communications and following up on action items Taking meeting minutes and transcribing presentations Preparing daily, weekly, monthly, and quarterly updates the leadership team Personal tasks, as requested Note:
This job description is intended to provide a general overview of the position.
It is not an exhaustive list of all responsibilities, qualifications, or skills required for the role.
Job Types:
Full-time, Part-time Pay:
$26.
00 - $32.
00 per hour Expected hours:
20 - 40 per week
Benefits:
401(k) 401(k) matching Dental insurance Employee assistance program Flexible schedule Flexible spending account Health insurance Health savings account Life insurance Paid time off Professional development assistance Referral program Vision insurance Schedule:
Monday to Friday Ability to Commute:
Carlsbad, CA 92011 (Preferred) Willingness to travel:
25% (Preferred) Work Location:
Hybrid remote in Carlsbad, CA 92011.
Estimated Salary: $20 to $28 per hour based on qualifications.
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