Engagement Manager - Executive Assistant
Goldman Marketing Group Goldman Marketing Group Carlsbad, CA Carlsbad, CA Full-time Full-time From $70,000 a year From $70,000 a year 1 day ago 1 day ago 1 day ago Engagement Manager (Full-Time) We're looking to hire someone with the potential to be the best Executive Assistant in this world! This person will be an extension of the eyes and ears for the CEO they support and establish a close and high-level partnership.
The majority of work will be done remotely from home, but there will be occasional in-person support needed in the Carlsbad/Encinitas/San Diego local area.
About Our Company:
Goldman Marketing Group (GMG) is a woman-owned and collaborative company.
While this description includes core functional responsibilities, all our employees are active members of the team, and flexible in assisting the company as it grows and evolves.
This expectation requires each person to be capable of adapting to the dynamics of a client driven environment.
We're as interested in your human side as your technical expertise.
The ideal candidate will be upbeat, optimistic and happy to help the team.
Are you someone who thinks outside the box and can easily pivot from one task to the next? Do you thrive in a super fast-paced environment? Are you passionate about delivering excellence? Do you have excellent communication skills and the ability to communicate effectively across all levels of the organization as well as with clients and prospects? Goldman Marketing Group (GMG) is a woman-owned company.
We are a good fit for you if you value:
INNOVATION:
Always Ahead Of The Curve - We leverage strategic data, expert knowledge, decades of experience, and hard work DAILY to continually innovate, improve, learn, and leverage technology and AI/GPT every single day to make forward-thinking decisions, bring back ideas to share with the team, stay ahead of the competition, and illustrates GMG's value to our clients.
ELITE SERVICE:
Top-Tier & Highly-Valued Aesthetic Industry Service - GMG crafts business strategies and marketing plans according to each client's unique needs, and constantly tweaks and adjusts to meet ever-changing needs and growth.
We love producing work we are proud of while making our clients happy at the same time! ROCKSTAR PEOPLE:
All-Star Team - We are eternally curious and seek out opportunities to learn and grow every single day, personally and professionally.
We are truly invested in and get excited about our work, we naturally go above and beyond to make every project, decision, and task better than the last.
Above all, we are self-starters and self-sufficient who love winning and beating our goals, value working remotely, and love working with other people who share our same passions! Perks of Working with GMG Hybrid Role Professional development opportunities Encouraging, collaborative, and supportive environment Job
Responsibilities:
Email & Communication Management Overall freeing up the CEO's time, acting as her eyes and ears inside the company Work with CEO to develop a system and process to take over managing her entire inbox which includes internal communication, client communication, and sales/prospect communication Process emails for CEO in real-time and indicate priority of emails in the inbox, and/or setup ticket for operations review Scan and extract valuable information communicated via email Clean unnecessary items out of inbox that CEO does not need Learn CEO's tone and style to be draft and send email responses Learning the CEO's style in providing creative and strategic feedback to team internally - eventually being able to anticipate and provide feedback directly Identify opportunities to produce new interactions based on context gathered via email review Ordering marketing products for clients (gathering quotes, sending products to print, working with accounting to invoice, etc) Oversee all Slack channels and ensure that all questions get answered, and pass along anything that the CEO should provide input on Task and Time Management Record all tasks assigned and performed in wrike, including a detailed record of time Prioritize different types of tasks and meet deadlines in real-time in a fluid environment Stay up to date on task management throughout each business day and communicate effectively regarding what is most important Ensure leadership and other team members meet deadlines for action items requested by CEO (reports, meeting follow up action items, etc.
) Ensure that CEO meets deadlines for items she is accountable for (all meeting action items) Calendar & Meeting Management Manage Executive's time based closely on their priorities.
Have confidence and sound judgment in pushing back on the Executive when they get distracted from their top priorities.
Expertly maintain and update calendar based on Executive's preference in a fast-paced environment.
Ensure all meetings are set up for success - including having accurate locations, contact details, links, codes, etc.
Confirm appointments and alert Executive of any conflicts or updates.
When necessary, book travel and accommodations for Executive Attend meetings with CEO to take minutes, track action items committed to in meetings, and create follow-up emails.
Plan for future interactions that Executive may want to deliver to their network Sales Support Manage CRM and lead tracking platform Prospect research Proposal and contract preparation Prospect follow up communication and meetings Quoting with internal team/ops as needed Support recruitment and networking through CEO's Linkedin connections Any other responsibilities that might arise while performing this job Traits:
Strategic Thinker:
Able to devise strategies that drive day to day effectiveness within the organization, always thinking one step ahead.
Creative:
Capable of providing creative feedback to CEO.
Excellent Communicator:
Exceptional written and verbal communication skills, ability to communicate at all levels of the organization.
Tech Savvy:
Comfortable and proficient with digital technologies, especially with Gsuite and AI/GPT.
Collaborative:
Demonstrates a strong ability to work collaboratively with the CEO.
Detail-Oriented:
High attention to detail.
Goal-Oriented:
Sets and achieves ambitious goals, thriving on advancing your skills and knowledge.
Problem Solver:
Identifies and resolves challenges effectively and efficiently, handling client demands and changes with grace and professionalism.
Organized:
Strong organizational skills, able to manage and prioritize tasks effectively and manage a large workflow balancing multiple tasks and responsibilities.
Hardworking:
Demonstrate commitment and diligence to meet deadlines.
Loyal:
Show dedication to the company, its goals, and its values.
Passionate:
Exhibit enthusiasm for the work and an eagerness to continually improve.
Trustworthy:
Act with integrity, establishing and maintaining trust with colleagues and stakeholders.
Pursuit of Excellence:
Strive to deliver the best possible results, continually pushing boundaries to achieve excellence.
Flexible:
Ability to adjust quickly to ever-evolving and ever-changing needs.
Qualifications:
You have at least 2 years of successful experience working as an executive assistant You have experience working in a fast-past and high-volume environment Job Type:
Full-time, Exempt Salary:
$75,000/year
Benefits:
401(k) Dental insurance Flexible schedule Health insurance Paid time off Vision insurance Schedule:
8-hour shift Day shift No weekends Work Location:
Hybrid in the Carlsbad/Encinitas/San Diego area Job Type:
Full-time Pay:
From $70,000.
00 per year
Benefits:
401(k) Dental insurance Health insurance Paid time off Vision insurance Schedule:
8 hour shift Day shift Monday to Friday People with a criminal record are encouraged to apply Work Location:
Hybrid remote in Carlsbad, CA 92009.
Estimated Salary: $20 to $28 per hour based on qualifications.
The majority of work will be done remotely from home, but there will be occasional in-person support needed in the Carlsbad/Encinitas/San Diego local area.
About Our Company:
Goldman Marketing Group (GMG) is a woman-owned and collaborative company.
While this description includes core functional responsibilities, all our employees are active members of the team, and flexible in assisting the company as it grows and evolves.
This expectation requires each person to be capable of adapting to the dynamics of a client driven environment.
We're as interested in your human side as your technical expertise.
The ideal candidate will be upbeat, optimistic and happy to help the team.
Are you someone who thinks outside the box and can easily pivot from one task to the next? Do you thrive in a super fast-paced environment? Are you passionate about delivering excellence? Do you have excellent communication skills and the ability to communicate effectively across all levels of the organization as well as with clients and prospects? Goldman Marketing Group (GMG) is a woman-owned company.
We are a good fit for you if you value:
INNOVATION:
Always Ahead Of The Curve - We leverage strategic data, expert knowledge, decades of experience, and hard work DAILY to continually innovate, improve, learn, and leverage technology and AI/GPT every single day to make forward-thinking decisions, bring back ideas to share with the team, stay ahead of the competition, and illustrates GMG's value to our clients.
ELITE SERVICE:
Top-Tier & Highly-Valued Aesthetic Industry Service - GMG crafts business strategies and marketing plans according to each client's unique needs, and constantly tweaks and adjusts to meet ever-changing needs and growth.
We love producing work we are proud of while making our clients happy at the same time! ROCKSTAR PEOPLE:
All-Star Team - We are eternally curious and seek out opportunities to learn and grow every single day, personally and professionally.
We are truly invested in and get excited about our work, we naturally go above and beyond to make every project, decision, and task better than the last.
Above all, we are self-starters and self-sufficient who love winning and beating our goals, value working remotely, and love working with other people who share our same passions! Perks of Working with GMG Hybrid Role Professional development opportunities Encouraging, collaborative, and supportive environment Job
Responsibilities:
Email & Communication Management Overall freeing up the CEO's time, acting as her eyes and ears inside the company Work with CEO to develop a system and process to take over managing her entire inbox which includes internal communication, client communication, and sales/prospect communication Process emails for CEO in real-time and indicate priority of emails in the inbox, and/or setup ticket for operations review Scan and extract valuable information communicated via email Clean unnecessary items out of inbox that CEO does not need Learn CEO's tone and style to be draft and send email responses Learning the CEO's style in providing creative and strategic feedback to team internally - eventually being able to anticipate and provide feedback directly Identify opportunities to produce new interactions based on context gathered via email review Ordering marketing products for clients (gathering quotes, sending products to print, working with accounting to invoice, etc) Oversee all Slack channels and ensure that all questions get answered, and pass along anything that the CEO should provide input on Task and Time Management Record all tasks assigned and performed in wrike, including a detailed record of time Prioritize different types of tasks and meet deadlines in real-time in a fluid environment Stay up to date on task management throughout each business day and communicate effectively regarding what is most important Ensure leadership and other team members meet deadlines for action items requested by CEO (reports, meeting follow up action items, etc.
) Ensure that CEO meets deadlines for items she is accountable for (all meeting action items) Calendar & Meeting Management Manage Executive's time based closely on their priorities.
Have confidence and sound judgment in pushing back on the Executive when they get distracted from their top priorities.
Expertly maintain and update calendar based on Executive's preference in a fast-paced environment.
Ensure all meetings are set up for success - including having accurate locations, contact details, links, codes, etc.
Confirm appointments and alert Executive of any conflicts or updates.
When necessary, book travel and accommodations for Executive Attend meetings with CEO to take minutes, track action items committed to in meetings, and create follow-up emails.
Plan for future interactions that Executive may want to deliver to their network Sales Support Manage CRM and lead tracking platform Prospect research Proposal and contract preparation Prospect follow up communication and meetings Quoting with internal team/ops as needed Support recruitment and networking through CEO's Linkedin connections Any other responsibilities that might arise while performing this job Traits:
Strategic Thinker:
Able to devise strategies that drive day to day effectiveness within the organization, always thinking one step ahead.
Creative:
Capable of providing creative feedback to CEO.
Excellent Communicator:
Exceptional written and verbal communication skills, ability to communicate at all levels of the organization.
Tech Savvy:
Comfortable and proficient with digital technologies, especially with Gsuite and AI/GPT.
Collaborative:
Demonstrates a strong ability to work collaboratively with the CEO.
Detail-Oriented:
High attention to detail.
Goal-Oriented:
Sets and achieves ambitious goals, thriving on advancing your skills and knowledge.
Problem Solver:
Identifies and resolves challenges effectively and efficiently, handling client demands and changes with grace and professionalism.
Organized:
Strong organizational skills, able to manage and prioritize tasks effectively and manage a large workflow balancing multiple tasks and responsibilities.
Hardworking:
Demonstrate commitment and diligence to meet deadlines.
Loyal:
Show dedication to the company, its goals, and its values.
Passionate:
Exhibit enthusiasm for the work and an eagerness to continually improve.
Trustworthy:
Act with integrity, establishing and maintaining trust with colleagues and stakeholders.
Pursuit of Excellence:
Strive to deliver the best possible results, continually pushing boundaries to achieve excellence.
Flexible:
Ability to adjust quickly to ever-evolving and ever-changing needs.
Qualifications:
You have at least 2 years of successful experience working as an executive assistant You have experience working in a fast-past and high-volume environment Job Type:
Full-time, Exempt Salary:
$75,000/year
Benefits:
401(k) Dental insurance Flexible schedule Health insurance Paid time off Vision insurance Schedule:
8-hour shift Day shift No weekends Work Location:
Hybrid in the Carlsbad/Encinitas/San Diego area Job Type:
Full-time Pay:
From $70,000.
00 per year
Benefits:
401(k) Dental insurance Health insurance Paid time off Vision insurance Schedule:
8 hour shift Day shift Monday to Friday People with a criminal record are encouraged to apply Work Location:
Hybrid remote in Carlsbad, CA 92009.
Estimated Salary: $20 to $28 per hour based on qualifications.
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