Accounts Payable Analyst at 24 Hour Fitness, INC. Carlsbad, CA
FULL-TIME Full-time LOCATION 1265 Laurel Tree Lane Suite 200 Carlsbad CA 92011 JOB SUMMARY The AP Analyst is primarily responsible for conducting analysis of system interfaces and KPI's while supporting the AP Supervising Senior Accountant and the AP Manager in facilitating and executing the daily operations of the Accounts Payable Department.
This position ensures that all vendor invoices and payment requests are processed accurately, timely, and in accordance with company policy.
Additionally, this position is responsible for providing Travel & Expense (T&E) customer service to all of the company's team members.
The AP Analyst position performs a variety of routine duties of an accounting nature requiring initiative, good judgment, and a general understanding of basic accounting principles.
ESSENTIAL DUTIES & RESPONSIBILTIES Estimated % of Time Spent 1.
Analytics Analyze system interfaces:
Mi9, CoStar, Zuora, OpenText, and Wells Fargo.
Responsible for creating and analyzing Key Performance Indicators (KPI) reporting.
Identify process improvements and best practices and recommend solutions to increase department efficiency.
Prepare & analyze monthly T&E audits.
Communicate T&E audit findings to all levels of management.
Responsible for timely OpenText Capture Center (OCC) validations and monitors & resolves missing images on OpenText Content Server.
Facilitate support of unresolved invoicing issues including purchase order match exceptions to invoices, finalize pending approvals, and addressing aged invoices and T&E expenses.
Perform cash forecasting and monitor cash discounts that are offered and available to the organization.
Assist with month-end close tasks including running reports, researching discrepancies, and following up on non-posted transactions.
Run queries from PeopleSoft Payables and research items/issues/transactions.
Support the statement review process related to outstanding invoices.
Complete other Accounts Payable projects, research, and responsibilities.
65% 2.
Development & Special Projects Act as a subject matter expert PeopleSoft Financials, OpenText Capture Center & Content Server, SharePoint, Oracle Fusion Expense, and Wells Fargo.
Onboard, and teach new and current Account Payable Team Members as needed.
Regularly review, monitor, and provide feedback regarding the Senior AP Specialists & AP Specialists' work to identify errors and engage in continuous learning opportunities.
Coordinate and assist the AP Senior Specialists & AP Specialists in completing invoice processing, answering questions, and providing workload direction.
Create monthly T&E reports.
20% 3.
Compliance & Customer Service Ensure adherence to the T&E Policy and recommend enhancements.
Perform all T&E customer service functions.
Audit Wells Fargo PCard/OOP statements and Oracle Fusion reimbursements.
Ensure adherence to the SOX controls and the Signing Authority Matrix.
Ensure all vendor set up, invoices, and disbursements are processed in accordance with company and department policies and procedures.
Oversee the cash disbursement process for timely pay and manage discounts.
Ensure all payment cycles are released according to payment procedures and pre-defined schedules.
15% Total 100% ORGANIZATION RELATIONSHIPS This position reports to the AP Supervising Senior Accountant and communicates with all levels of the organization within Finance, Accounting, with non-financial business partners, and with external auditors.
This position frequently works with the following departments:
Accounting, Procurement, Tax, Facilities, Operations, Club Operations, and Real Estate.
This position has no direct reports.
REQUIRED QUALIFICATIONS Knowledge, Skills & Abilities Process-oriented thinker:
Able to perform mapping, draw valid conclusions, improve processes, reduce cycle times, and eliminate non-value-added costs.
Strong analytical and reconciliation skills.
Create various analytical reports.
Must be able to clearly communicate conclusions and next steps from analytical reports.
Demonstrate strong analytical, problem-solving, research and resolution skills.
Takes ownership and is proactive.
This position offers a strong customer service orientation and focus on continual process improvements.
Able to work independently, and with a team, in a fast-paced and high-volume environment with emphasis on accuracy and timeliness.
Must have well developed interpersonal skills, with the capability of adapting successfully to individuals of differing talent, aptitude, work pace, and personality.
Ability to collaborate and connect with Team Members.
Ability to display a positive attitude.
Willingness to support Team Members.
Proficiency with Microsoft Office skills, including Word, Excel, and Outlook.
Experience processing accounts payable transactions.
Ability to resolve problems and meet deadlines.
Ability to work at a high level of efficiency and accuracy.
Strong attention to detail, a high level of accuracy, excellent organizational skills, and excellent verbal and written communication skills.
Minimum Educational Level/Certifications High School Diploma or equivalent General Education Development (G.
E.
D.
) Minimum Work Experience and Qualifications 5
years Accounts Payable experience.
Experience working for a large multi-state organization.
Physical Demands/ Environmental Conditions High volume data entry and computer-related work, up to 7-8 hours per day.
Must be able to lift 10 pounds.
Normal day-to-day business operations including using a keyboard, walking, bending, and reaching.
Travel Requirement Travel is not a requirement of this role.
PREFERRED QUALIFICATIONS Knowledge, Skills & Abilities Understanding of accounting terminology.
Knowledge of automated payment processing software, PeopleSoft preferred.
Knowledge of accounts payable system processing functions, including various types of invoices such as manual, electronic, summary, purchase order, and non-purchase order based invoices and payments types such as checks, Automated Clearing House (ACH), wires, and credit cards.
Knowledge of customer payments and cash refunds.
Knowledge of business license and permit registrations and renewals.
Knowledge of travel and entertainment expenditure auditing.
Knowledge of customer payments and cash refunds.
Knowledge of banking disbursements.
Educational Level/Certifications Bachelor's Degree or an Accounts Payable Certification.
Preferred Work Experience and Qualification Experience working in the retail industry.
Experience working for a fitness company.
Disclaimers
Disclaimer:
The above statements are intended to describe the general nature and level of work being performed by incumbents assigned to this job.
This is not intended to be an exhaustive list of all the responsibilities, duties and skills required.
The incumbent may be expected to perform other duties as assigned.
This job may be reviewed as duties and responsibilities change with business necessity.
COMPLIANCE & INTEGRITY:
Consistently supports compliance and Workplace Conduct by maintaining the privacy and confidentiality of information, protecting the assets of the organization, acting with ethics and integrity, reporting non-compliance, and adhering to applicable federal, state and local laws and regulations, accreditation and licensure requirements (if applicable), and 24 Hour Fitness' policies and procedures.
All Directors, Managers and Supervisors are accountable for communication, implementation, enforcement, monitoring and oversight of compliance policies and practices in their departments.
SERVICE & QUALITY:
In addition to defined technical requirements, accountable for consistently demonstrating service behaviors and principles defined by 24 Hour Fitness as well as specific departmental/organizational initiatives.
Also accountable for consistently demonstrating the knowledge, skills, abilities, and behaviors necessary to provide superior and culturally sensitive service to member and team members, contracted providers and vendors.
WORKPLACE SAFETY:
In addition to defined working conditions and physical requirements, employees are accountable for working safely; following established policies & procedures; and reporting all injuries and hazards to their supervisor immediately.
Supervisors and Managers are accountable for ensuring the safety performance of employees; applying consistent practices in compliance with federal, state and local regulations; providing guidance to maintain a safe and healthy work environment.
FUNCTIONAL GROUP Finance and AccountingLocation:
CaliforniaJob Id:
517E8149D33548E2BFE9A4C06A9C8410.
Estimated Salary: $20 to $28 per hour based on qualifications.
This position ensures that all vendor invoices and payment requests are processed accurately, timely, and in accordance with company policy.
Additionally, this position is responsible for providing Travel & Expense (T&E) customer service to all of the company's team members.
The AP Analyst position performs a variety of routine duties of an accounting nature requiring initiative, good judgment, and a general understanding of basic accounting principles.
ESSENTIAL DUTIES & RESPONSIBILTIES Estimated % of Time Spent 1.
Analytics Analyze system interfaces:
Mi9, CoStar, Zuora, OpenText, and Wells Fargo.
Responsible for creating and analyzing Key Performance Indicators (KPI) reporting.
Identify process improvements and best practices and recommend solutions to increase department efficiency.
Prepare & analyze monthly T&E audits.
Communicate T&E audit findings to all levels of management.
Responsible for timely OpenText Capture Center (OCC) validations and monitors & resolves missing images on OpenText Content Server.
Facilitate support of unresolved invoicing issues including purchase order match exceptions to invoices, finalize pending approvals, and addressing aged invoices and T&E expenses.
Perform cash forecasting and monitor cash discounts that are offered and available to the organization.
Assist with month-end close tasks including running reports, researching discrepancies, and following up on non-posted transactions.
Run queries from PeopleSoft Payables and research items/issues/transactions.
Support the statement review process related to outstanding invoices.
Complete other Accounts Payable projects, research, and responsibilities.
65% 2.
Development & Special Projects Act as a subject matter expert PeopleSoft Financials, OpenText Capture Center & Content Server, SharePoint, Oracle Fusion Expense, and Wells Fargo.
Onboard, and teach new and current Account Payable Team Members as needed.
Regularly review, monitor, and provide feedback regarding the Senior AP Specialists & AP Specialists' work to identify errors and engage in continuous learning opportunities.
Coordinate and assist the AP Senior Specialists & AP Specialists in completing invoice processing, answering questions, and providing workload direction.
Create monthly T&E reports.
20% 3.
Compliance & Customer Service Ensure adherence to the T&E Policy and recommend enhancements.
Perform all T&E customer service functions.
Audit Wells Fargo PCard/OOP statements and Oracle Fusion reimbursements.
Ensure adherence to the SOX controls and the Signing Authority Matrix.
Ensure all vendor set up, invoices, and disbursements are processed in accordance with company and department policies and procedures.
Oversee the cash disbursement process for timely pay and manage discounts.
Ensure all payment cycles are released according to payment procedures and pre-defined schedules.
15% Total 100% ORGANIZATION RELATIONSHIPS This position reports to the AP Supervising Senior Accountant and communicates with all levels of the organization within Finance, Accounting, with non-financial business partners, and with external auditors.
This position frequently works with the following departments:
Accounting, Procurement, Tax, Facilities, Operations, Club Operations, and Real Estate.
This position has no direct reports.
REQUIRED QUALIFICATIONS Knowledge, Skills & Abilities Process-oriented thinker:
Able to perform mapping, draw valid conclusions, improve processes, reduce cycle times, and eliminate non-value-added costs.
Strong analytical and reconciliation skills.
Create various analytical reports.
Must be able to clearly communicate conclusions and next steps from analytical reports.
Demonstrate strong analytical, problem-solving, research and resolution skills.
Takes ownership and is proactive.
This position offers a strong customer service orientation and focus on continual process improvements.
Able to work independently, and with a team, in a fast-paced and high-volume environment with emphasis on accuracy and timeliness.
Must have well developed interpersonal skills, with the capability of adapting successfully to individuals of differing talent, aptitude, work pace, and personality.
Ability to collaborate and connect with Team Members.
Ability to display a positive attitude.
Willingness to support Team Members.
Proficiency with Microsoft Office skills, including Word, Excel, and Outlook.
Experience processing accounts payable transactions.
Ability to resolve problems and meet deadlines.
Ability to work at a high level of efficiency and accuracy.
Strong attention to detail, a high level of accuracy, excellent organizational skills, and excellent verbal and written communication skills.
Minimum Educational Level/Certifications High School Diploma or equivalent General Education Development (G.
E.
D.
) Minimum Work Experience and Qualifications 5
years Accounts Payable experience.
Experience working for a large multi-state organization.
Physical Demands/ Environmental Conditions High volume data entry and computer-related work, up to 7-8 hours per day.
Must be able to lift 10 pounds.
Normal day-to-day business operations including using a keyboard, walking, bending, and reaching.
Travel Requirement Travel is not a requirement of this role.
PREFERRED QUALIFICATIONS Knowledge, Skills & Abilities Understanding of accounting terminology.
Knowledge of automated payment processing software, PeopleSoft preferred.
Knowledge of accounts payable system processing functions, including various types of invoices such as manual, electronic, summary, purchase order, and non-purchase order based invoices and payments types such as checks, Automated Clearing House (ACH), wires, and credit cards.
Knowledge of customer payments and cash refunds.
Knowledge of business license and permit registrations and renewals.
Knowledge of travel and entertainment expenditure auditing.
Knowledge of customer payments and cash refunds.
Knowledge of banking disbursements.
Educational Level/Certifications Bachelor's Degree or an Accounts Payable Certification.
Preferred Work Experience and Qualification Experience working in the retail industry.
Experience working for a fitness company.
Disclaimers
Disclaimer:
The above statements are intended to describe the general nature and level of work being performed by incumbents assigned to this job.
This is not intended to be an exhaustive list of all the responsibilities, duties and skills required.
The incumbent may be expected to perform other duties as assigned.
This job may be reviewed as duties and responsibilities change with business necessity.
COMPLIANCE & INTEGRITY:
Consistently supports compliance and Workplace Conduct by maintaining the privacy and confidentiality of information, protecting the assets of the organization, acting with ethics and integrity, reporting non-compliance, and adhering to applicable federal, state and local laws and regulations, accreditation and licensure requirements (if applicable), and 24 Hour Fitness' policies and procedures.
All Directors, Managers and Supervisors are accountable for communication, implementation, enforcement, monitoring and oversight of compliance policies and practices in their departments.
SERVICE & QUALITY:
In addition to defined technical requirements, accountable for consistently demonstrating service behaviors and principles defined by 24 Hour Fitness as well as specific departmental/organizational initiatives.
Also accountable for consistently demonstrating the knowledge, skills, abilities, and behaviors necessary to provide superior and culturally sensitive service to member and team members, contracted providers and vendors.
WORKPLACE SAFETY:
In addition to defined working conditions and physical requirements, employees are accountable for working safely; following established policies & procedures; and reporting all injuries and hazards to their supervisor immediately.
Supervisors and Managers are accountable for ensuring the safety performance of employees; applying consistent practices in compliance with federal, state and local regulations; providing guidance to maintain a safe and healthy work environment.
FUNCTIONAL GROUP Finance and AccountingLocation:
CaliforniaJob Id:
517E8149D33548E2BFE9A4C06A9C8410.
Estimated Salary: $20 to $28 per hour based on qualifications.
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